Project Management Support Associate

Job-Specific Information
In order to efficiently and effectively serve our partners with due regard to corporate standards and policies, the UN 2720 Mechanism for Gaza is in need of an experienced Project Management Support Associate (PMSA). The PMSA will work under the direct supervision of the Senior Project Manager for the UN 2720 Mechanism for Gaza.

 Functional Responsibilities

•Project monitoring and reporting
•Project implementation
•Operational and administrative support
•Knowledge management and innovation

1. Project monitoring and reporting

•With guidance from the Senior Project Manager, prepare invoices and coordinate with the Finance Team for issuance of Interim Financial Reports in line with reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
•Support the PM in maintaining the following:

i. Electronic Blue File,
             ii. Upload on oneUNOPS (ERP) engagement and project level files.

•Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.
•Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
•Enter data in OneUNOPS, partners reporting requirements and update regularly.
•Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.
•Take minutes of project-related meetings and follow up on action points.

2. Project Implementation

•Support the Senior Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
•Maintain project tracking sheet  and alert the Senior Project Manager on project end date and reporting requirements of projects.
•Monitor and record best practices and innovative approaches within UNOPS FRR; identify and show alternative options according to activity needs.